INAF-OAAb

 Technical notes and Documentation Repository

Frequently Asked Questions


General

1. Who’s who?

The main supervisor for the Technical Documentation at the OAAb is Fiore De Luise. The supervisor for the repository maintenance is Massimo Quintini. The manager for Protocol Office is Sabrina Ciprietti. Please contact them according to your needs.



About document

1. Who can add a document?

Anyone, but at least one of authors must be affiliated to the Osservatorio Astronomico di Abruzzo.

 

2. Which kind of documentation is accessible from here?

All technical documentations (notes, reports, manuals, etc.) involved with the technological sector of OAAb to which at least one member of OAAb staff has worked on.

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3. Which kind of file types are supported for submission?

PDF is the only allowed format.

 

4. Can I submit my note in my own format?

No. You must use the OAAb official template available under “About Document -> Document Template”. It is a Word model carrying all the pre-formatted styles to be used for document writing. More details are described in the main document, available here (or “About Documents -> Document User’s Manual”).


5 . Can I submit my note in my original project’s format?

No. You must use the OAAb official template available under “About Document -> Document Template”. It is a Word model carrying all the pre-formatted styles to be used for document writing. More details are described in the main document, available here (or “About Documents -> Document User’s Manual”). You can add it as attachment.


6. I want to get an OAAb Register Number (“Numero di Protocollo”) for my work. What do have I to do?

You can apply by “Submit a TN” in the main repository page or write an email to the Ufficio Protocollo (techrepo_amm AT oa-abruzzo.inaf.it) addressing also in copy the responsible for technical note (techrepo AT oa-abruzzo.inaf.it). Your main mail client will be opened (no matter if web or local client).

 

7. Is it mandatory to Register (“protocollare”)?

No. You can decide not to request to record your document under a registration number. Although, this is strongly recommended.


8. In which language do have I to submit my technical note?

English language is greatly suggested for all type of notes even if not mandatory. Italian language is allowed as well. Besides, the English version can be requested in some cases, such as, for example, in order to get the registering protocol number.


9. May I submit a draft in the repository?

No. All documents to submit in the repository must be “issued”.


10. A document I need is marked as “Restricted”. What can I do to get it?

You can ask the author for it. Click on the mail icon in the “Document” column and a form you can apply your request will open. Your main mail client will be opened (no matter if web or local client).


11. A document I need is marked as “Internal”. What can I do to get it?

This kind of documents are intended solely for OAAb staff. If you are a OAAb staff member, you have just to log in with EDUROAM credentials to access it. Otherwise, can ask the author for it. Click on the mail icon in the “Document” column and a form you can apply your request will open. Your main mail client will be opened (no matter if web or local client).


12. Is cover page mandatory?

Yes. Cover page and abstract are both mandatory for any submitted document.


13. Is abstract mandatory?

Yes. Abstract and cover page are both mandatory for any submitted document.


14. How many keywords must I use?

Three at the most. Less than three are allowed as well.


15. I want to submit a document that is under embargo/limitation by my project’s policy. What can I do?

You just have to fill the cover page and write a small abstract (or copy your original one). Please, pay close attention to properly fill in all the fields. You have also to provide the cover page and the abstract of the original work.


16. I have an old document I want to submit to the repository. Which date do have I to consider?

You can choose between the original date of the old document (preferred) or the date in which you convert (or attach) the old document into the new format.


17. How can I get the document number (“Doc.Nr”)?

You can create the code by looking to the acronyms defined in the main document. Concerning the year and sequential number, you will need to ask the responsible for the technical notes before the submission. It also possible to generate it using the Doc.Nr. Generator page in “About Document” menu following the instructions therein. Also in this case, during the submission phase, please ask to the TechNotes manager to verify it is correct.


18. What is the “PDN”?

It the the “Project Document Number”, i.e. the document number the original document received by the project (e.g. Gaia, Ska, ERIS, etc.). It can be used to seek that document in the original project repository. If the document has no previous recorded number, this field can be left empty.


19. Is it possible to submit exclusively documents or can I also submit other kind of products?

Generally speaking, any kind of product can be submitted: presentation slides (Powerpoint, Keynote, OpenOffice, etc.), proceedings, any kind of media applications (video, audio, dubbing, etc.). They will not be published any kind of work under other’s copyright licences than the author(s) or which are protected under intellectual property regulations, or which hold a DOI assigned number without written authorization by authors, or, in general, if the work is not authorized to publishing by third-party owner.

 

20. My project is not present in the "Project" list. How can I do?

Send an email to webmaster, with the name of project, a brief description of it, who is the OAAb supervisor. You will be recontacted as soon as possible.


About Queries 

1. Which kind of search can I do?

You can search for author(s), title word(s), abstract word(s), keyword(s), name of project, document type, year of publication and any combination of all of them.


2. How many authors may I include in my search?

As many as you wish, separated by commas. You can also add the first name if you think homonymy may occur.


3. How many keywords may I include in my search?

As many as you wish, separated by commas.


4. How many words may I include in my abstract search?

As many as you wish, separated by commas.


5. May I search for more than one project document?

Not for now. You can choose just one project per search from dropdown menu.


6. May I look for more than a kind of document type?

Not for now. You can choose just one project per search from dropdown menu.


7. I cannot find a document which I’m sure it is in the repository. What can I do?

Double check any field of interest in your query. Remember that any search is performed, by the search-engine, placing the various search-values in "AND condition" (ex.: AUTHOR="Galilei" AND PROJECT="Telescopes"). It means that all the fields added will be searched. If the result is still missing/not correct, send us an email.


8. No field is present in Project/Document Type/Year drop down menus. What can I do?

Try to reload the page. If the problem persists, contact us describing the problem, informing about the device you used and any other info you consider could be of help.


9. How can I cite your repository?

Please cite: “Retrieved at the INAF-Abruzzo Astronomical Observatory Technical Documentation Repository “http://techrepo.oa-abruzzo.inaf.it/”


10. Which browsers are compatible?

The following browsers have been tested successfully:


11. I need more help. Who can I contact?

Send us an email with your request or doubts. Have a look at the Who’s who FAQ above to identify the right person to contact or write to the webmaster if you prefer. We will answer you as soon as possible.